How to create Microsoft 365 groups for enhanced collaboration

  • Last update on September 29th, 2023

Microsoft 365 Groups are a powerful tool for improving collaboration among users in your organization. They provide a shared workspace for emails, files, conversations, calendar events, Stream, and Planner.

You can add people from outside your organization to a group as long as this option has been enabled by the administrator. You can also allow external senders to send emails to the group email address. For more information, please refer to the Manage Guest access to M365 Groups article.

Microsoft 365 Groups can be configured for dynamic membership in Azure Active Directory, allowing group members to be added or removed automatically based on user attributes such as department, location, title, etc. For more details, please refer to Change Static Group Membership in Azure AD.

Microsoft 365 Groups can be accessed through mobile apps such as Outlook for iOS and Outlook for Android.

Group members can “Send as” or “Send on behalf of” the group email address if this feature is enabled by the administrator.

Microsoft 365 Groups can be added to one of the three SharePoint groups (Owners, Members, or Visitors) to give people permissions to the site. For more information, please refer to Microsoft 365 Groups.

A Microsoft 365 Group is the recommended option as it provides teams with a shared workspace for communication, file sharing, appointments, emails, contacts, and other mailbox items.


How can I create a Microsoft 365 Group?

Here are three methods to create M365 groups to improve collaboration among users, both inside and outside your organization:

1. Creating a M365 Group in the Exchange Admin Center

  • Log in to the Exchange Admin Center.
  • Under “Recipients”, select “Groups” and choose “Microsoft 365”.
  • Fill in all the details, including the display name and alias.
  • If you want to add Microsoft Teams to your group, select the option “Create a team for this group”.
  • Click on “Finish” to create your Microsoft 365 Group.

2. Creating a M365 Group in PowerShell

Use the New-UnifiedGroup cmdlet to create Microsoft 365 Groups in your cloud-based organization. 

To add members, owners, and subscribers to Microsoft 365 Groups, use the Add-UnifiedGroupLinks cmdlet.

This cmdlet cannot be used to create Microsoft 365 Groups if you connect using certificate-based authentication (also known as CBA or app-only authentication for unattended scripts) or an Azure managed identity. Instead, you can use Microsoft Graph. For more information, see Create group.



New-UnifiedGroup -DisplayName "Engineering Department" -Alias "engineering"

For more details, please refer to New-UnifiedGroup.

3. Creating a M365 Group in CoreView

  • Go to the CoreView portal.
  • Under ACTIONS > Management Actions, select “Microsoft 365 group” and choose “Create Microsoft 365 group”.

The “Create M365 Group” wizard will appear.

Fill in all the details and submit the form to create the group.

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